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Tips for Securing Your Microsoft 365 Experience
June 21st, 2023
Categories: Microsoft 365

With over 258 million people currently using the Microsoft 365 productivity and collaboration suite, it’s crucial to establish robust identity and access management for all employees accessing your Microsoft 365 suite. At Knowall IT, we understand the significance of maintaining a secure environment while utilising Microsoft 365.

Enhancing Microsoft 365 Security:

  1. Configure Conditional Access: In today’s era of cloud computing, cybersecurity is a major concern. Hackers are continually attempting to gain unauthorised access to company data. It’s likely that your organisation has experienced unauthorised remote login attempts in the past, and some may have gone unnoticed. While the Microsoft 365 suite does a commendable job of filtering out suspicious events, it may not catch every suspect action. To enhance your security measures, it’s recommended to configure conditional access policies. By defining specific actions, authentication procedures, and applications, you can add an extra layer of protection to both your data and access.
  2. Utilise Role-Based Access Control: Within the Microsoft 365 suite, it is easy to assign roles that enable employees to access the data required for their specific tasks. However, it’s important to exercise caution when assigning roles, particularly when granting “Global Admin” access. Providing too many users with this level of access poses a significant security risk. Always review your employees’ access needs and assign user roles accordingly. This practice not only keeps your organisation secure with Microsoft 365 but also ensures that in the event of a security breach, the compromised user’s access can be automatically restricted, minimising potential damage.
  3. Implement Mobile Application Management (MAM) and Mobile Device Management (MDM): We recommend utilising Microsoft Intune, a component of Microsoft Endpoint Manager, which allows you to manage all your mobile devices from a single location. With MAM and MDM, you can control which corporate data and applications can be accessed on these devices. Regular policy updates and deployments ensure that users can securely access authorised resources by logging in with their work accounts.
  4. Enable OneDrive Folder Protection: Reliable backups are essential to ensure the safety and accessibility of critical data around the clock. By enabling OneDrive Folder Protection, all your users’ desktop and document folders are effectively backed up to the cloud. This eliminates the need for VPN tunneling and resolves latency issues during periods of poor connectivity. Furthermore, OneDrive protects your data files by preventing device infections. With the ability to retain 100 file variants, OneDrive allows you to roll back to previous versions of files and quickly restore your device, enabling your business to run smoothly.

We are dedicated to prioritising the security of your Microsoft 365 experience. By configuring conditional access, utilising role-based access control, implementing mobile application management and device management, as well as enabling OneDrive Folder Protection, you can significantly enhance the security posture of your organisation. Protecting your sensitive files, managing access effectively, and ensuring reliable backups contribute to a secure and productive Microsoft 365 environment.

Contact us today to learn more about securing your Microsoft 365 suite.

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